The Constitution of the European Business Association Cambridge
1. The Society
1.1 The name of the society shall be: “European Business Association, Cambridge” hereafter referred to as “the Society”.
1.2 The Society shall exist as a bridge between the business world and the international student community of Cambridge.
1.3 The Society shall create awareness for the needs of European companies within a broader international context by organising company presentations, visits to companies and other events which might be considered as useful.
2. Membership
2.1 Membership of the Society shall be open to all students at ARU. The Committee, at their discretion, may allow other members of the student community, within the Cambridge area, to become a member of the Society.
2.2 The Committee at all times reserves the right to take action against any member for behaviour likely to bring the Society into disrepute.
2.3 There shall be a lifetime fee for membership which shall be determined by the Committee.
2.4 Every existing member of the Society will become a passive member at the end of each academic year.
2.5 Every passive member of the Society will need to sign in with the Committee to become an active member of the Society for the next academic year. No fee shall be charged for this purpose. Other conditions will be reviewed by the Committee.
2.6 A member of the Acting Committee will remain an active member of the Society.
3. The Committee
3.1 The Committee shall consist of five acting officers holding the following positions:
- Chairperson
- Vice-Chairperson
- Executive Secretary
- Junior Treasurer
- IT Officer
3.2 All active members who have been an acting officer in a previous Committee shall be Ex-officio officers.
3.3 At Committee meetings only the acting officers and the Senior Treasurer shall be present.
3.4 All acting Committee officers but not the Senior Treasurer are allowed to vote at Committee meetings.
3.5 Committee decisions will be reached by a simple majority using a secret ballot. If the vote is tied the Chairperson will have the casting vote.
3.6 It is desirable that the officers mentioned in 3.1 do not all have the same nationality.
3.7 The Senior Treasurer shall be appointed for life. The current senior Treasurer is Dr. Paul Saw. The Committee needs to appoint a new Senior Treasurer when the current Senior Treasurer decides to retire. The new Senior Treasurer is subject to the leaving Senior Treasurer’s approval.
3.8 Acting officers leaving the Committee bear responsibility for ensuring that their successors fully understand the responsibilities of their respective positions.
3.9 In case of an acting officer leaving the Committee on his/her own will he/she can appoint a successor who has to be approved by the Committee. The officer leaving the Committee will be released from his/her duties after the approval.
3.10 If a certain officer does not fulfil his/her duties set by the Committee and according to his/her position, the Committee shall be allowed to choose and elect a successor. By the time of the approval of the new officer, the old officer shall be out of office. The outgoing officer shall not be eligible to vote and shall not be allowed to become an Ex-officio officer. This procedure requires a two third’s majority vote. The Senior Treasurer is allowed to vote on this occasion.
3.11 In case of any disputes within the Committee or between the Committee and the Senior Treasurer, the latter may appoint a panel of one or more people (Ex-officio officers) to help resolve the dispute. In case the dispute cannot be resolved with the help of the panel, the Senior Treasurer can decide on any issues under discussion. They can also relief specific Committee members from their current duties without appointing an immediate successor.
4. Elections of acting Committee
4.1 The officers mentioned in 3.1 shall be elected by an interview panel. The Interview panel will consist of the Senior Treasurer, who will appoint at least one other panel member (preferably Ex-officio officers).
4.2 A new Committee should be appointed following the procedure in 4.1 at the beginning of each academic year.
5. Finance
5.1 The Junior Treasurer will keep the day-to-day accounts of the Society.
5.2 All money received by any Committee member on behalf of the Society must be handed over to the Junior Treasurer as soon as possible.
6. The Constitution
6.1 Any amendments or changes to the constitution must be approved by the Senior Treasurer, taking the Committees advice into account.6.2 The founder can dissolve EBAC and all remaining funds donated to charities.
